Never Miss a UK Company Filing Deadline Again
FileMinder auto-calculates every deadline across Companies House, HMRC, Pensions Regulator, and ICO. Get actionable reminders with direct links to government forms.
12+
Deadline types tracked
5
Regulatory bodies
24/7
Monitoring
< 2 min
Setup time
The problem
Missing deadlines costs UK businesses millions every year
UK regulators impose steep fines for late filings. Here is what you risk if a single deadline slips through the cracks.
| Regulatory Body | Deadline Type | Typical Penalty |
|---|---|---|
| Companies House | Annual Accounts (late filing) | Up to £1,500 |
| Companies House | Confirmation Statement (overdue) | Company struck off |
| HMRC | Corporation Tax Return | £100 + £10/day |
| HMRC | VAT Return (late) | Up to 15% of VAT |
| HMRC | PAYE RTI Submissions | £100-£400/month |
| The Pensions Regulator | Auto-Enrolment Duties | £50-£10,000/day |
| ICO | Data Protection Fee | Up to £4,350 fine |
| Charity Commission | Annual Return / Accounts | Status warnings + removal |
Source: Companies House, HMRC, The Pensions Regulator, ICO, and Charity Commission published penalty schedules (2024-25).
How it works
Three steps to full compliance
Get set up in under two minutes. No spreadsheets, no manual diary entries, no guesswork.
Enter your company number
We look up your company on the Companies House register and pull in every detail we need — incorporation date, company type, accounting reference date, SIC codes, and more.
We calculate every deadline
Our engine cross-references your company data against filing rules for five regulatory bodies to produce a personalised compliance calendar — automatically.
Get reminders before each deadline
Receive email and SMS alerts at intervals you choose. Each reminder includes a direct link to the government portal — file with one click.
Features
Everything you need to stay compliant
FileMinder handles the complexity of UK company compliance so you can focus on running your business.
Automatic Deadline Calculation
Enter your company number and we instantly calculate every filing deadline based on your incorporation date, accounting period, and company type.
Five Regulatory Bodies
Track deadlines across Companies House, HMRC, The Pensions Regulator, ICO, and the Charity Commission — all from one dashboard.
Smart Email & SMS Reminders
Receive alerts at 90, 60, 30, 7, and 1 day before each deadline. Customise schedules and choose between email, SMS, or both.
Direct Portal Links
Each reminder includes a direct link to the exact government portal you need — one click from notification to filing.
Penalty Calculator
See estimated penalties before they happen. Real-time calculations based on official HMRC and Companies House penalty schedules.
Company Health Score
A 0-100 compliance score for each company, updated in real time. Track overdue filings, registrations, and get alerts when your score drops.
Officer & PSC Change Detection
Automatic monitoring of director appointments, resignations, and changes to persons with significant control — with instant notifications.
Charge & Insolvency Alerts
Get critical alerts when charges are filed against your company or insolvency proceedings begin. These always-on alerts cannot be missed.
Full Audit Trail
Complete history of every action — reminders sent, deadlines completed, data syncs, and subscription changes. Perfect for compliance reviews.
Team Collaboration
Invite team members with Viewer or Editor roles. Share company access with accountants, co-directors, or compliance officers.
Bulk Import
Managing multiple companies? Upload a CSV and add them all at once. Perfect for accountants and company secretaries managing client portfolios.
GDPR Compliant
Full data export, account deletion, and encrypted data storage. Row-level security ensures your data is only visible to you and your team.
Built for you
Whether you manage one company or a hundred
FileMinder scales from sole directors to multi-client accounting practices.
Sole Directors
Running your own limited company? FileMinder tracks every deadline so you can focus on your business, not paperwork. Start free with one company.
Free plan availableSmall Businesses
Managing multiple companies or have employees? Track VAT, PAYE, auto-enrolment, and ICO deadlines alongside Companies House and HMRC — all in one place.
From £4.99/monthAccountants & Practices
Manage compliance for your entire client portfolio. Bulk import, client labels, team collaboration, and unlimited companies. Built for professionals.
Unlimited companiesComprehensive coverage
Five regulatory bodies, one dashboard
Companies House
Annual accounts, confirmation statements
HMRC
Corporation tax, VAT, PAYE
TPR
Auto-enrolment duties
ICO
Data protection fee
Charity Commission
Annual returns & accounts
Trusted by UK businesses
What our users say
“I used to keep a spreadsheet of all my filing dates. FileMinder replaced it in two minutes and I have not missed a deadline since.”
James T.
Director, sole trader company
“Managing 40+ client companies means hundreds of deadlines. FileMinder gives me peace of mind that nothing slips through the cracks.”
Sarah M.
Practice accountant
“The penalty calculator alone saved us from a nasty surprise. We filed our accounts the same day we got the warning.”
David R.
Company secretary
Pricing
Simple, transparent pricing
Start free and upgrade when you need more. All paid plans include a 14-day free trial.
- 1 company
- 30-day email reminders
- Basic dashboard
- Up to 3 companies
- Full reminder schedule (90/60/30/7/1 days)
- SMS notifications
- Direct links to government portals
- Self Assessment deadline tracking
- Penalty calculator
- Audit trail
- Up to 10 companies
- Everything in Director / Self-Employed
- PAYE & pensions tracking
- Team access
- Priority support
- Unlimited companies
- Everything in Employer
- Multi-client dashboard
- Bulk company import
- Dedicated account manager
Why FileMinder
Real data. Real rules. Real reminders.
No guesswork, no generic calendars — just accurate, source-verified compliance tracking built on official UK government data.
Built on official data
We pull your company details directly from the Companies House API — the same source used by government agencies and banks.
Verified deadline rules
Every calculation follows published rules from five regulatory bodies. Updated when regulations change, so you are always current.
Actionable reminders
Every alert includes context: what is due, when, what the penalty is, and a direct link to the government portal to file immediately.
Common questions
Is there really a free plan?
Yes. The Watchlist plan is completely free — track one company with 30-day email reminders. No credit card required, no time limit.
How long does setup take?
Under two minutes. Enter your company number and we automatically calculate every deadline. No manual data entry required.
What if I have employees or am VAT registered?
Just tell us during setup. We will add PAYE, auto-enrolment, and VAT deadlines to your compliance calendar automatically.
Can I cancel anytime?
Absolutely. Cancel from your billing settings and keep access until the end of your billing period. No cancellation fees.
Stop worrying about filing deadlines
Add your company number and we will calculate every deadline automatically. Free to start, no credit card required, set up in under two minutes.